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SELECTION OF MATERIALS

The Miami Metropolitan Archive (MMA) is comprised of government documents on the Miami-Fort Lauderdale-Miami Beach, Florida, Metropolitan Statistical Area (MSA) from U.S. federal, state, and local government agencies. Current contents reflect holdings at the Urban & Regional Government Documents collection at FIU Libraries and archival material at the City of Miami, City Clerk's Office.

Selectors at the City of Miami and FIU Libraries choose MMA contents based on their:
  • uniqueness
  • fragility
  • age
  • size
  • subject emphasis
  • research value
CATALOGING & METADATA

MMA materials are cataloged according to FIU Libraries MARC Cataloging procedure and state-wide Cataloging & Access Guidelines for Electronic Resources (CAGER). These guidelines specify that records should represent the electronic versions only, and include instructions to:
  • Put the date of the original in Fixed Field Date1, the date of digitization in Date2, and use Form of Reproduction "s";
  • Include a title (245) subfield h to indicate the resource is electronic;
  • Specify the digitizing institution and date of digitization in the imprint (260)
  • Include a series statement (830) for the Eric Eustace Williams Collection, justified by a general note (500)
  • Use an original version note (534) to record the location of and publication information for the source document

Complete MMA MARC cataloging instructions can be found at the FIU Libraries Cataloging Dept. and CAGER websites.

Metadata for MMA documents is structural rather than descriptive in nature and was developed at the Florida Center for Library Automation (FCLA). The metadata format currently in use for MMA materials is FCLA's Metadata eXchange Format (MXF). MXF is XML-based.

A file of structural metadata or MXF "package" is created for each MMA document. Each package describes the relationship of digitized images--Master TIFF, Derived JPEG, and Adobe PDF--to the MMA document as a whole. This metadata is then linked to a related MARC cataloging record by unique file number.

Additional information on MMA structural metadata is available at the following FCLA Internet address: http://palmm.fcla.edu/strucmeta/standres.html#strucmet.
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